Articles on: Time Tracking

How to track time on work units

As explained in the article What is the work unit, the work unit is a part of a project that can be quantified in time and budget, and its distinguishing feature is precisely that it has a total budget, a target rate and a time limit.

Time limit, planned time and worked time

As mentioned in the article Work unit detail, within each work unit we have:

Time limit - maximum available time, taken from the budget and the reference rate, which must not be exceeded if we want to remain within profitability parameters ⟶ we find this data in the main box, in the middle of the budget and the margin.
Scheduled Time - is the sum of the hourly estimates of the created and scheduled tasks ⟶ we find this as the second term in the time-related progress bar.
Time worked - is the sum of the time actually worked for each task ⟶ we find this as the first term in the time-related progress bar.

The time limit is the maximum time that can be used for the work unit to be profitable

Time worked and time planned measure operational efficiency

Time tracked in tasks consumes the work unit's budget

Each time you create a task in a work unit, you erode the total budget and time limit of the work unit. If this task has an hourly estimate, the time and budget value will be subtracted from the work unit when it is created.

Take, for example, a work unit with a budget of 1000€, a reference rate of 50€ and a time limit of 20H. If I create a 2H estimated task within this work unit, the available budget will drop to €900 and the time limit to 18H immediately after creating it.

If, on the other hand, you create tasks without an hourly estimate, the budget will only be accounted for after the task is completed.

If, in the same 1000€ work unit with a 50€ rate and 20H time limit, I create a task without an hourly estimate, this data will not change at the time of creation. The budget and available time of the work unit will be decreased once the task is completed.

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Updated on: 02/01/2024

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